[인턴] Intern for Library, UNDP Vietnam

UNDP Vietnam is looking for one intern working in UNDP Library. The intern will undertake the major tasks as outlined in the Term of reference (TOR).

Attached are the Terms of Reference.
All interested national candidates are invited to send an application form (attached application
letter and CV in English to the address below.

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United Nations Development Programme
25-29 Phan Boi Chau
Hanoi, Viet Nam
Fax: 844 9422267
Email: registry.vn@undp.org
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Deadline for submissions: Friday 05:00 PM | 21-Nov-2008

I. General Information

Sector of assignment: Reference & Registry Internship
Location: at UNDP Hanoi
Duration of Internship: 6 months year on part time basis, starting as from Mid of October 2008 through Mid-April 2008 and extendable as far as possible

II. Duties and Responsibilities
Under general supervision of the Reference Associate, and the direct coaching of the Reference Associate, the Registry Assistant and Receptionist, the intern is expected to perform in the following tasks:

 1. Reference and Library:
- Help visitors to locate resources requested
- Type bibliographic data of the Lawen databases.
- Re-arrange resources in order after visitors ‘ reading
- Undertake photocopying as necessary
- Look after the library when the Library Assistant is away

 2.  Registry & reception:
Reception tasks
Assist/replace the UNDP Receptionist when required, specifically:
- Assist/replace the UNDP Receptionist when required, specifically:
- Receive all in coming telephone calls and direct them to the relevant staff.
- Act as focal for sending and receiving mails by post, hand-deliver.
- Receive and guide visitors to the respective office and staff.
- Send faxes

Registry tasks
- Assist Registry Assistant in receiving the incoming documents, UN pouches management and updating the Country Field Offices database; and
- Perform other clerical tasks as required by the Reference and Registry staff.

III. Output by the end of the assignment

- The legal database updated with all legal documents for the Lawen database
- Becoming fully capable and confident in making searches on online library catalogs in order to locate books/information resources as requested.
- Becoming fully capable and confident in acting as office receptionist whenever required
- Get to know how the Registry is operating at the end of the internship

IV. Qualifications Requirements:

           The intern should have the following qualifications and skills:

- Be able to communicate in English effectively
- Good command of computer skills: MSWord and Excel Programme is required;
- Familiarity with database software and adequate skills in data entry.
- Able to verify, correct the inaccurate data in the database;
- Knowledge of librarianship is an advantage
- Last- year students

Approved by: Nguyen Truong Giang     Date: October 2, 2008
 IT Officer